APS 5 level Program Support Officer

HOBAN Recruitment is recruiting for the role of APS 5 level Project Support Officer on behalf of our client, a respected Federal Government department located in Barton / Canberra ACT.
We are seeking a professional and proactive individual to support high-level meetings and projects within the Diplomatic Security Division.

About the Role:
As a key member of the division, you will provide high-quality project and secretariat support across a range of committee, board, and tender meetings. Your day-to-day will involve:

• Scheduling and coordinating high-level meetings
• Drafting clear and concise correspondence for executive review
• Collating and summarising meeting documentation and dashboards
• Taking accurate minutes with awareness of strategic priorities
• Maintaining both electronic and hardcopy records
• Monitoring project document status and proactively managing risks
• Liaising with stakeholders and directing queries appropriately
• Accessing, editing, and storing files in SharePoint using Microsoft Office tools

Benefits:

• Competitive pay rate of $55.53 per hour, including casual loading, providing you with financial stability and recognition for your expertise.
• 12% superannuation from July to secure your future and support your retirement planning.
• ASAP start date, allowing you to embark on this exciting opportunity without delay.
• Full-time position, offering 37.5 hours per week, Monday to Friday, enabling a healthy work-life balance and time.
• Contribute to meaningful outcomes for people with disabilities.
• Opportunity to support national diplomatic security initiatives

About You:
To be successful in this role, you will have:

• Demonstrated experience supporting committees and executive meetings
• Strong organisational skills with attention to detail
• Experience drafting formal documentation, minutes, and dashboards
• Proficiency with MS Office and SharePoint file management
• Ability to work autonomously and as part of a team
• Strong stakeholder engagement and communication skills

Desirable:

• Experience using TRIM (Content Manager)
• Confidence assessing project status and taking proactive actions
• Ability to tailor messages for diverse audiences
• Experience developing or updating policies, frameworks, or procurement documents
• Excellent prioritisation skills and flexibility to meet evolving demands

Please note: This is a security-designated position and you must be an Australian Citizen.
You must hold an Australian Government Negative Vetting Level 1 Security Clearance before commencement.
Positions close for submissions at COB on MONDAY 16th JUNE 2025.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.