Logistics and Basic Accounting Support - Part time

Logistics and Basic Accounting Support

This is a fantastic opportunity for a highly organised and detail-oriented individual to join a leading FMCG industry company with a strong global presence. Based in the St Kilda head office, this part-time position offers flexibility while providing vital administrative and operational support to a growing and innovative team.

We are seeking an organised, proactive, and self-motivated professional to undertake a variety of tasks in administration, bookkeeping, logistics, coordination, and general office support. This role is ideal for individuals who enjoy a dynamic, multi-faceted position in a rapidly growing food industry business.

About our Client

• Founded in 1950s, the company has become a renowned leader of its industry.
• Operating in over 30 countries with an expanding presence internationally.
• The Australian head office is situated in St Kilda, Melbourne, where the company is working to broaden its footprint through strategic partnerships with key retailers in the Australian market.

Key Responsibilities

• Accurately enter purchase orders, supplier invoices, and credit notes using Xero accounting software
• Reconcile financial documents (purchase orders, invoices, and credit notes) with sales reports and bank deposits
• Collaborate with external finance consultants regarding payment processing and necessary adjustments
• Prepare weekly stock reports and compile bi-monthly accounts payable summaries
• Obtain and compare quotations from third-party logistics providers
• Coordinate with event organisers and international suppliers regarding product samples and exhibition preparations
• Manage the dispatch of product samples to customers and sales representatives
• Oversee office supplies, ensuring timely ordering and inventory management
• Liaise with 3PL partners to coordinate logistics and delivery operations
• Maintain accurate data entry into the CRM system

Essential Skills & Experience

• A minimum of 1-2 years' experience in administration or bookkeeping roles, preferably in the food or FMCG industry
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Exceptional attention to detail and organisational skills
• Proven ability to manage multiple tasks and meet deadlines
• Ability to work independently and with minimal supervision

Desirable (not essential):

• Familiarity with Xero accounting software
• Qualification in Bookkeeping or related qualifications

What We Offer

• A flexible part-time role (20 hours per week) to suit your schedule
• A supportive and collaborative team environment
• Exposure to a highly recognised global brand within the food industry
• Convenient office location in St Kilda, Melbourne
• A varied and dynamic role with opportunities for career development

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.