Mandarin speaking office clerk - part time

About the Opportunity

We are a global food supply chain company with a long-standing history and an expanding presence in Australia. With over 20 countries served and a leading premium brand in the APAC market, we are now rapidly growing across Australia. Our client's Melbourne-based office is seeking a proactive and detail-oriented Part-Time Mandarin Speaking office clerk - part time to support our client's business.

This is an ideal opportunity for someone with prior admin or bookkeeping experience in the FMCG industry who is looking for a flexible, long-term part-time role.

Key Responsibilities

1. Finance & Administration

• Enter purchase orders, invoices, and credit notes in Xero

• Reconcile invoices and deposits with sales reports

• Coordinate with outsourced finance partner

• Perform inventory adjustments and assist with payment processing

2. General Admin Support

• Prepare and submit weekly stock reports

• Summarise and track payable invoices twice a month

3. Marketing Coordination

• Obtain and compare logistics quotations

• Liaise with event organisers and coordinate trade show samples

• Communicate with overseas factories (Asian country)

4. Office Operations

• Arrange office supplies and send samples to customers and sales reps

5. Logistics & Transport

• Communicate with third-party logistics providers and coordinate deliveries

6. Systems Support

• Input and maintain data in the CRM system

What We're Looking For

Experience & Skills:

• 1-2 years in administration or bookkeeping

• Familiarity with Xero (preferred)

• Proficiency in Microsoft Office Suite

• Strong communication skills (oral and written)

• Food supply chain insudtry experience is a huge bonus

• Qualification in Bookkeeping (advantageous but not required)

• Mandarin language skills (spoken & written) required

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.