Japanese-Speaking Office Administrator

JAPANESE-SPEAKING OFFICE ADMINISTRATOR

Sydney CBD

Client Details

Our client, a leading global Japanese company, is currently seeking a Japanese-speaking Office Administrator.
In this role, you will oversee day-to-day administrative functions, support smooth office operations, and provide high-quality customer service. This position is ideal for a proactive and self-driven individual with prior experience in administration, personal assistance, or office management.

Responsibilities:

• Overseeing day-to-day office functions to ensure the office runs smoothly and efficiently.

• Providing administrative support to management, including handling correspondence, preparing documents, and scheduling meetings.

• Answering phone calls, managing emails, and directing enquiries to the appropriate personnel.

• Maintaining office supplies and placing orders as necessary.

• Scheduling and coordinating meetings, appointments and travel arrangements for staff and executives.

• Processing and managing expenses, including budget tracking

• Maintaining and organising office files, both physical and digital.

• Assisting in the development and enforcement of office policies and procedures.

• Performing data entry tasks and preparing regular reports for management review.

Office Administrator Qualifications & Skills :

• Business level Japanese language skill

• Previous experience in admin, PA, EA or office management

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Excellent written and verbal communication skills.

• Ability to multitask and prioritise work effectively.

• Keen attention to detail.

• Ability to work well with others and contribute to a positive office culture.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.