AO4 Executive Support Officer

Are you an organised and proactive professional with strong administration and organisational skills? A State Government agency is seeking an Executive Support Officer to provide high-level executive and administrative support in a fast-paced and collaborative environment.

Role Details:

• Job Title: AO4 Equivalent Executive Support Officer
• Type: Temporary Labour Hire
• Location: Cannon Hill
• Rate: $59.16 p/h + Superannuation

About the Role:
Reporting to the Executive Director, the Executive Support Officer will provide comprehensive administrative support to ensure the effective management of the Executive Director's priorities. This role involves calendar management, meeting coordination, correspondence preparation, and supporting reporting and planning activities. The position requires a professional with strong attention to detail, advanced Microsoft Office skills, and the ability to operate effectively under pressure.

Key Responsibilities:

• Manage the day-to-day activities of the Executive Director, including calendar management, meeting coordination, and preparation of briefing materials
• Prepare agendas, take minutes, and draft correspondence on behalf of the Executive Director
• Coordinate and action requests from a shared mailbox
• Support the preparation and coordination of correspondence and enquiries, ensuring timely and high-quality responses
• Monitor and coordinate reporting, including briefing notes, business cases/submissions, business and strategic planning, and HR reporting
• Maintain accurate records and files, ensuring confidentiality and compliance with organisational policies
• Liaise with internal teams and stakeholders to resolve enquiries and support operational outcomes
• Other duties as required

Mandatory Requirements:

• Administration background with experience supporting senior executives preferred
• Intermediate to advanced skills in Microsoft Excel and Word
• Knowledge of SharePoint is favourable
• Strong organisational, time management, and communication skills
• Ability to work independently, manage competing priorities, and perform under pressure
• You must have full Australian working rights to be considered for this position

Please note - You must have full Australian working rights to be considered for this role. Only shortlisted applicants will be contacted.

Make a meaningful contribution to supporting executive operations and strategic outcomes - apply now to join a dedicated team within a State Government agency.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.