Trade and Contract Administrator

Looking to take the next step in your career with a flexible part-time role in a truly global setting? We're currently seeking a Trade and Contract Administrator to support the day-to-day operations of a well-established, internationally recognised organisation based in Melbourne.

This is a temporary, ongoing position via HOBAN, working 3-4 days per week with no set end date. Offering hybrid work arrangements, you'll have the flexibility to work from home and the office while contributing to an international business with a strong presence across multiple markets.

In this varied and hands-on role, you'll be involved in shipping logistics, contract administration, invoicing, and financial support-using SAP (MUGEN) and other internal systems to keep everything running smoothly. It's the perfect opportunity for someone with a keen eye for detail, a passion for process, and a desire to be part of a high-performing global team.

Key Responsibilities

• Maintaining accurate records of contracts, shipments, and customer data in SAP and internal systems
• Preparing and distributing sales contracts, tracking their return, and updating sales and profit records
• Coordinating international orders with overseas offices, tracking shipments, and managing delivery adjustments
• Verifying shipping documents from suppliers and ensuring accuracy before dispatch
• Issuing invoices and shipping documents to customers and customs agents
• Logging delivery, clearance, and transport costs, while maintaining related records
• Managing credit limit renewals, and liaising with finance to book foreign exchange and report on sales
• Responding to customer queries, providing quotes, and arranging product samples as needed
• Communicating with suppliers to obtain required product or shipment information
• Monitoring payment deadlines, following up on overdue accounts, and confirming payments with finance
• Processing supplier and general expense payments using SAP
• Filing key documents and handling admin tasks including arranging travel and accommodation for visitors
• Supporting the business with general administrative duties and ad-hoc tasks as required

What We're Looking For

• Accounting knowledge with hands-on invoicing and reconciliation experience
• Proficiency in SAP or similar ERP systems
• Strong attention to detail and excellent organisational skills
• Confident communicator with a proactive mindset
• Ability to work independently and manage competing priorities

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.